Imagine it’s your first day at a new job. You’re excited and ready to dive in, but there’s one problem: you can’t access any of the systems you need to get started. So, you wait. And while you wait, the IT team scrambles to manually provision your access. 

This is a frustrating yet all-too-common scenario in companies where user provisioning is still handled manually. Every time a new employee is hired, a contractor is brought on, or someone leaves the company, IT has to manually input their data across multiple systems. This process can take hours, diverting your teams from more strategic initiatives.

Take the burden off of IT with integration. By connecting key systems, you can sync data between them–eliminating the need for manual data entry tasks.

Discover how to implement these integrations within your organization.

The objective: Automate the flow of user information

To automate your user provisioning process, integrate your human resources information system (HRIS) with your core business applications. This allows you to automatically sync user data across all relevant platforms whenever an employee is hired, offboarded, or their role changes.

Explore how to achieve this in three key steps:

Step 1: Set up roles

To effectively provision system access, start by defining which licenses each employee requires. This ensures that everyone has the correct access to the right applications. You can achieve this by setting up roles in your identity management or SSO system.

Step 2: Connect your systems

After setting up roles, integrate your identity management or SSO system with your HRIS. This allows you to automatically sync employee profile data between the applications. You can then trigger a provisioning or deprovisioning action in your identity management tool.

Step 3: Update employee information across systems

The last step is to integrate your HRIS with other key systems that will need to be updated with employee information. For example, by connecting your HRIS to your payroll system, you can automatically set up payments. 

The benefits: Streamlined workflows

Automating user provisioning offers significant benefits for your organization. Here are some key advantages you could experience:

• Reduced manual work: IT teams no longer need to spend hours managing user access across different platforms, freeing them up to focus on high-priority projects.
• Improved accuracy: Automation eliminates the risk of human error and ensures that all user data is synced across systems in real-time. 
• Faster onboarding and offboarding: With automated provisioning, new hires gain access to the tools they need on day one, and former employees are promptly removed from all systems, reducing security risks.
• Increased IT efficiency: By automating repetitive tasks, IT can operate more efficiently, improving response times and service delivery across the organization.

The outcome: Greater efficiency

Automation transforms your user provisioning process. Instead of long waits for employees and tedious manual tasks for your team, you can streamline workflows, ensure accurate user information, and boost efficiency. 

However, to ensure the integration process doesn’t consume more of your team’s time, choose a user-friendly solution that requires minimal technical resources like an advanced iPaaS. With an advanced iPaaS, you can connect your HRIS and other business applications, all on a single, user-friendly platform. 

In a world where IT teams are often overwhelmed with demands, automating user provisioning is a smart solution that saves time, reduces errors, and enhances security—all while empowering your team to focus on what matters most.

Dive deeper into this use case and other important SaaS capabilities with our ebook, “Empowering SaaS businesses through integration: A playbook.”